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Problem: Older versions of Merge don't work with tables in PowerPoint 2007
GOOD NEWS --
We found a way around this problem. As of the 5 April 2009 release, Merge now merges data into text in tables.
Download the latest version here.
Download and run the installer to update your existing copy.
If you can't install the latest version of Merge ...
The following applies only to PowerPoint 2007. Earlier versions of PowerPoint do not have this problem.
A bug in PowerPoint 2007 (all releases/service packs), prevents Merge from "seeing" merge fields in table cells.
There are two workarounds.
Ungroup the table
Ungrouping the table converts it into normal PowerPoint shapes that Merge can work with.
To ungroup a table in PowerPoint 2007:
- Select the table
- Press Ctrl+C to copy the table
- On the Home tab of the Ribbon bar, click the downward-pointing arrowhead beneath Paste then click Paste Special.
- On the Paste Special dialog box that appears, click Enhanced Metafile (EMF) then click OK.
- Delete the original table, move the pasted graphic to replace it (you may want to send it to the back).
- Ungroup the new graphic.
You may find that pasting as EMF and ungrouping doesn't preserve all the formatting of your original chart. In that case, use the following method instead.
Use regular text boxes for the merge fields
For each merge field you originally had in the table:
- Copy the text from the table cell.
- Add a new text box and paste in the copied text.
- Format it to match the original table text.
- Delete the original table text.
- Move and resize the new text box atop the now-empty cell.
Now, since the merge fields are in regular text boxes instead of table cells, Merge will be able to find them and merge your data into them.
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