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Organize images and media files into subfolders
What if you don't want all of the supporting images and media in the same folder as the PPT file?
No problem. You can tell FixLinks to copy linked files to subfolders, and even have it use different folders for different types of files.
Suppose you're creating a CD. You want your presentation file in the root directory but want all the linked files in subfolders like Images and Media.
- First, create a "staging" folder. Everything in this folder will eventually get copied to the root folder of the CD.
- Put your PPT file in the staging folder.
There's no user interface for this next part, so you'll have to edit PPTools.INI (in your PPTools folder).
See How do I edit the INI file? for more detailed instructions on editing the PPTools.INI file.
Check to see if the following lines are already there in the file; if not, you'll need to add them. Locate this line:
[FIXLINKS_PRO]
Add these lines directly beneath it:
MediaPath=Media ImagePath=Images HyperlinkPath=Hyperlinks OLEPath= RunFilePath=
These are just example names ... you can use MediaPath=SomethingElse if you don't want the media stored in a folder called Media.
Save the file.
The next time you run FixLinks, it will put linked files in a subfolder named as specified above beneath the folder where the PPT is stored (your staging folder). If the subfolder isn't there, FixLinks will create it.
For example, if your presentation is in C:\Presentations\XYZ.PPT and you use the setup above, after you run FixLinks, you'll have:
C:\Presentations\XYZ.PPT
C:\Presentations\Media\ containing any movies and sounds needed by XYZ.PPT
C:\Presentations\Images\ containing any linked images needed by XYZ.PPT
C:\Presentations\Hyperlinks\ containing any hyperlinked files needed by XYZ.PPT
Notice that we haven't supplied names for all the folders. If the entries are left blank or aren't there at all, FixLinks puts the linked files of that type into the same folder as the PPT itself.
FixLinks puts all media files, both sounds and movies, in the same folder.
Note that you can also use relative paths:
MediaPath=..\Media ImagePath=..\Images
This will allow you to store your linked files in a "sibling" rather than a "child" folder. Using this setup, FixLinks would give you this result:
C:\Presentations\XYZ.PPT
C:\Media\ containing any movies and sounds needed by XYZ.PPT
C:\Images\ containing any linked images needed by XYZ.PPT
And this:
MediaPath=..\..\Media ImagePath=..\..\Images
would let you store all of your presentations in C:\Presentations\xxx\ (ie, a subfolder for each presentation) and your Media in C:\Media\ and have all the presentations link to the same set of media files.
See How do I edit the INI file? for more detailed instructions on editing the PPTools.INI file.
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