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Setup: Acrobat 6
We've had good results with this setup, even with A4 page sizes on US/English Acrobat 5/Windows/PowerPoint using Acrobat 6 to create our PDFs.
First, set up the Adobe PDF Printer Driver.
- Click Start, point to Settings, click Printers
- Rightclick the Adobe PDF printer icon and choose Printing Preferences (or choose Properties, then click Printing Preferences on the General tab)
- Next to "Adobe PDF Page Size" choose the same size page as you'll be using in PowerPoint (though if you plan to use the Fit To Page option in Prep4PDF, you can choose other page sizes if necessary)
- We also recommend that you put checkmarks next to "View Adobe PDF results" and "Prompt for Adobe PDF filename". This will allow you to specify what folder the PDF gets created in and force it to open automatically in Acrobat when it's ready.
- On the Layout tab, choose Portrait (even though your presentation may be in Landscape mode)
- You're done. Click OK until the printer dialogs are all gone, then close the Printers window.
Next, set up Prep4PDF
- From the main menu bar, choose PPTools, RnR Prep4PDF, Prep4PDF Prefs
- Click the Printer/Page Setup tab of the Prep4PDF Prefences dialog box
- In the "Use this printer driver ..." dropdown list box, choose the Adobe PDF printer
- Ignore the "Printer and Distiller page size" text boxes - it's ok if they're blank
- "Crop to PowerPoint Slide" can be checked or not - Acrobat 6 will ignore it, so it doesn't matter.
- Put a check next to "Print with Fit To Page"
- Click OK
Now click AutoPDF on the Prep4PDF toobar or choose PPTools, RnR Prep4PDF, AutoPDF from the main menu. This will create a PDF that includes your entire PowerPoint slide.
The PDF may include some additional unwanted white space at the sides or at top/bottom. If so, open the PDF in Acrobat and choose Document, Pages, Crop (or press Shift+Ctrl+T) and adjust the cropping to remove any remaining white space.
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