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PPT2HTML Placeholder Reference

Placeholders are the "heart" of PPT2HTML. They tell it what kind of information to extract, where to place it and how to format it on the web pages it PPT2HTML creates from your PowerPoint presentations.

This (very long!) page is your complete reference to PPT2HTML placeholders. You may want to print it to have handy when you work with PPT2HTML's templates.

About PPT2HTML Placeholders

PPT2HTML placeholders are arranged by category in a kind of "dot notation" that's familiar to programmers but may not make immediate sense to "civilians". Don't let it scare you off; once you get the general idea, you'll find it simple to understand.

For example, placeholders having to do with your PowerPoint slides and their content all begin with :Slide. So the placeholder that represents the slide image that PPT2HTML produces from the slide is :Slide.Image:

This dot notation can go several levels deep. It may help to read it right-to-left:

Index to Placeholders

With only a few exceptions, PPT2HTML produces no HTML of its own. Instead, it substitutes data and images from your PowerPoint presentation in place of the placeholders in your templates.

You get to supply whatever HTML code you like. PPT2HTML does include a little HTML when it "fills in" certain placeholders. Any such placeholder will have .HTML in its name.

For example, :Slide.Ph.BodyText1_AsBullets.HTML: produces the body text from your slides as HTML-formatted bulleted lists.

To see a summary of placeholders, click the Prefs icon on the PPT2HTML toolbar then click CODES in the Preferences dialog box. You can copy and paste from this listing into your template files while editing them if you like.

Slide Placeholders

Example: Include this in your template file:

<IMG SRC=":Slide.Image:">

and when PPT2HTML exports, for example, Slide 4 from your presentation, it creates Slide4.GIF and substitutes Slide4.GIF for :Slide.Image:

So Slide4.htm includes:

<IMG SRC="Slide4.GIF">

and you get an image of Slide 4 on the HTML page.

:Slide.Image.width: is particularly useful when you also want to use the :Nav.Map: placeholder to add a clickable image map to your html pages. For the map to work correctly, the size of the image specified in your template and the size you specify in PPT2HTML's preferences dialog are identical. Otherwise the clickable imagemap links don't line up with the original buttons they're created from. Ooops.

So instead of specifying an image width or height in your template, use :Slide.Image.width: like so:

<IMG SRC=":Slide.Image:" width=":Slide.Image.width:">

PPT2HTML substitutes the image width you chose in the preferences dialog for :Slide.Image.width: so you can change the image size in the Preferences dialog without having to edit your template.

If you prefer, you can use :Slide.Image.height: instead, or even both, but there's no need to. :Slide.Image.width: alone is enough.

Image size is relative to the assumed "full slide" size (Image width) you supply in PPT2HTML Preferences. For example, if you specificy an Image width of 1000, then when PPT2HTML converts a chart half the width of the slide, it will export it at 500 (half of 1000) pixels.

Slide.Ph Placeholders

Any placeholder with Ph as part of its name is a stand-in for one of PowerPoint's text placeholders, the "Click here" boxes you click to add new text to a slide.

It's important to distinguish between PowerPoint's placeholder text and ordinary text that you add with the text tool or by clicking on an Autoshape and typing. PPT2HTML treats them differently.


If there's no title or body placeholder text on your slide, :Slide.Ph.TitleText:, :Slide.Ph.SubtitleText: and the other Slide.Ph placeholders are replaced with nothing. They don't appear in the HTML.

We use this trick in some of our templates, where we specify both :Slide.Ph.SubtitleText: and :Slide.Ph.BodyText1: on the same line. Since a slide can have a Subtitle or Body Text but not both, this single line picks up Subtitles from slides based on the Title layout or Body Text from slides based on other layouts.

Numbered and Bulleted lists retain the original indent levels you've set in PowerPoint.

You typically wouldn't use these in a regular web page, since you'd already an image of the slide in the HTML, but they can be quite useful if you wish to provide text-only web pages for readers who have slow connections or who use screen reader software or other assistive devices.

With these placeholders, you can easily provide text-only alternate pages from your PowerPoint presentations or use the text from the slide in ALT tags for each of the slide images.

PPT2HTML also picks up text from the second body text placeholder on slides (the Two Column text layout, for example). The placeholder names are the same as the ones described above, but with a 2 in place of the 1 (ie, :Slide.Ph.BodyText2:)

Other Slide Text Placeholders


PPT2HTML constructs :Slide.OtherText: and :Slide.AllText: in the order in which text is "stacked" on the PowerPoint slide. In other words, the first text you place on the slide will appear first in :Slide.OtherText: and :Slide.AllText: when the slide is converted to HTML.

To check the stacking order, click anywhere off the slide in PowerPoint to ensure that nothing is selected, then press TAB to select each object on the slide in stacking order.

PPT2HTML doesn't process text in groups, graphics, charts and other non-PowerPoint content.

Transitions, Timings, Sounds

If there's no slide transition sound but the first animated object on the slide is a sound (which produces more or less the same effect in PowerPoint shows) :Slide.TransitionSound: returns that sound instead.

PPT2HTML also creates a text file that lists the sound files (including the path if PowerPoint makes it available) you'll need to upload to your web server for the HTML version of the presentation to play properly. It creates this file in the HTML Output folder you chose in the Preferences dialog.

See AutoAdvancing Presentations, Slide Transitions to learn how to include advance times and slide transitions in your templates to create HTML presentations that automatically advance from slide to slide, just as in your original PowerPoint presentations.

Or just use :Slide.TransitionEffect.MSIE.HTML: in the HEAD of your template. When you make HTML, each of your files will have something like this in the HEAD:

<meta http-equiv="Page-Enter" content="revealTrans(Duration=2,Transition=5">

Notes about Slide Transition Effects

Other Slide Placeholders

In File, Page/Slide Setup, you can change the starting page number for your presentations. When you do this, the slide number and the page number as printed will no longer be the same. The first two placeholders above let you choose the one you want to use.

Notes Text Placeholders

These are very similar to the Slide.Ph placeholders, but as the name suggests, they give you access to each slide's Notes Page text rather than to the text on the slide itself.

Notes text in PowerPoint doesn't have indent levels the way body text on slides does, so the results from the Notes.Ph.BodyText_Asxxx.HTML placeholders won't look the same as the corresponding Slide.Ph.BodyText_Asxxx.HTML placeholders.

Navigation Placeholders

PPT2HTML can convert all of the hyperlinks and action settings into clickable links in your HTML presentation. All you need to do to make this happen is to use the :Nav.Map: placeholder in your template and include an image.

When you include :Nav.Map: in your template, PPT2HTML searches for each action button on the slide and on the slide's Master. It also checks each shape on the slide for Alternative or Web text, which it turns into an ALT tag.

It produces a client-side clickable image map for the :Slide.Image: image in the HTML file.

Bottom line: pretty much anything that's clickable in your PowerPoint presentation turns into an equivalent link when you convert the presentation to HTML. Without your having to lift a finger.

When using :Nav.Map: in your template, there are just a few rules you must follow:

Example: Here's how you use Nav.Map and Slide.Image together. You can copy/paste this into your own templates if you like.

<IMG SRC=":Slide.Image:" width=:Slide.Image.width: BORDER="NO">

See How does PPT2HTML handle links and other PowerPoint features? for a more detailed explanation of what happens to each different type of action button in your PowerPoint presentation when PPT2HTML converts it to HTML.

Example: Suppose you have 10 slides in your presentation. :Nav.LinksToAll: produces something like this:

1 2 3 4 5 6 7 8 9 10

When you view the HTML and click the "5", it takes you to the HTML version of Slide 5.

Accessibility note: Each numbered link has ALT text like "Slide 1", "Slide 2" and so on. If you prefer to use e.g. "Page" instead of "Slide" or you want the links in some language other than English, you can make a few changes to PPTools.INI (How to edit PPTools.INI):

SlideText=whatever text you like here

PPT2HTML will now use your text instead of "Slide" when it generates Alt tags for LinksToAll.

Normally, PPT2HTML supplies a space between slide numbers when it produces LinksToAll. You can add an INI-style entry at the top of your template file to control the character(s) PPT2HTML inserts between links in LinksToAll.

For example, if you wanted a linebreak instead of a space between each (to make them stack vertically) you could add this to your template file:


If you do that, your LinksToAll will look like this in the HTML:


and will appear in the browser like this:


Note: Some HTML editing programs may take exception to this (admittedly peculiar) idea of having INI-style entries before the beginning of the legitimate HTML code. They may decide to "fix" the problem for you and move the [Nav.LinksToAll.Custom] line elsewhere, in which case it won't work.

If you run into this, enclose everything prior to the opening HTML tag in comments, like so:

<!-- This turns it into a comment but PPT2HTML will still read it


One of our PPT2HTML users provided this handy trick for Dreamweaver 3:

In EDIT --> PREFERENCES --> HTML REWRITING, uncheck "Fix Invalidly Nested and
Unclosed Tags" and the problem goes away.

That is, Dreamweaver doesn't "fix" the oddball HTML. ;-)

While PPT2HTML converts PowerPoint's own action settings to clickable links, the Nav placeholders give you tremendous flexibility in setting up custom navigation options for your HTML presentation. You may need to ensure that your HTML presentations have navigation links even though the presentation author hasn't added them to the PPT file, for example.

Nav placeholders in your templates can add navigation links automatically to every presentation you convert.

Each Nav. placeholder becomes the name of another HTML file to link to. PPT2HTML automatically supplies the names of the next, previous, first, last, home and other HTML files it generates or that you specify, so you never have to edit the HTML it produces.

You can easily set up Next/Previous, Last/First slide, Home Page, and other navigation aids just by adding a few lines of HTML code to your template.

Check out Sample Conversions to get an idea of what can be done.

Each of the :Nav.Next: placeholders produces the name of the next HTML file in the presentation or the name of some other HTML file as appropriate.

Each of the :Nav.Next: placeholders has a corresponding :Nav.Previous: placeholder that works pretty much the same way, except that it produces the name of the previous slide in your HTML presentation rather than the next slide.

NOTE: Unlike most of the other placeholders, :Nav.NextOrNothing.HTML: actually produces HTML code (hence the .HTML as part of its name). To use this placeholder in your templates, simply type :Nav.NextOrNothing.HTML: without any surrounding HTML link code.

ALSO: This and the corresponding :Nav.PreviousOrNothing.HTML: placeholders produce links whose link text is Next or Previous, respectively. If you'd like different link text, make the following entries in PPTools.INI (How to edit PPTools.INI):

NextText=Whatever Next link text you want to use
PreviousText=Whatever Previous link text you want to use

PPT2HTML will now use your link text for :Nav.NextOrNothing.HTML: and :Nav.PreviousOrNothing.HTML: links.

System Information Placeholders

They're handy for including footnotes on your web pages to indicate when the presentation was last updated.

When PPT2HTML replaces time or date placeholders, it uses the system's time/date formats (ie, the formats you've chosen in Control Panels/Regional Settings). It uses the short date format.

If you'd rather use the Long Date format, add this to the [Settings] section of PPTOOLS.INI:
(How to edit PPTools.INI)

DateFormat=Long Date
TimeFormat=Long Time

You can also experiment with the Regional Settings Time/Date formats until you get one that suits your needs, then select and copy it into PPTOOLS.INI.
For example:


In Regional settings, choose a sample format then click Apply to see an example of what it looks like.

If you enter invalid time/date formats, PPT2HTML ignores your entries and inserts the default time/date format instead.

Preferences Placeholders

The Prefs placeholders become the options you've selected in the Preferences dialog.


Now your PageTitle appears in the browser's title bar when you view your HTML.

File Information Placeholders

:File: placeholders return information about the PowerPoint file you're converting to HTML with PPT2HTML.

The following entries in the [PPT2HTML] section of PPTools INI control the formatting of file sizes:
(How to edit PPTools.INI)


The number of ## characters controls how many places appear to left and right of decimal point (or you can leave out the decimal point altogether).

PPT2HTML first checks to see what value is produced when FileSizeFormatString is applied. If that produces a blank, it uses SmallFileSizeFormatString instead.

For example, if FileSizeFormatString = ######## and the filesize is .2mb, .2 formats to blank (no decimal point in the string, nothing to the right of decimal point). So PPT2HTML uses SmallFileFormatString, so if that's set as above, the file size in MB will appear as .200 or .2.

Note: you can use the Document Property :number of bytes: placeholder to get the number of bytes in the file.

Other Placeholders

Document Properties Placeholders

PowerPoint has a slew of document properties, some built-in, some that you can customize yourself.

You can use any of these as placeholders in your PPT2HTML templates.

To learn what properties are available, open a PPT file in PowerPoint, then choose File, Properties from the menu bar. All of the text boxes in this dialog are properties of one sort or another.

PowerPoint maintains some of them for you (total editing time, for example) and won't let you edit them. It suggests values for others (Title, for example) but lets you change them if you like. And on the Custom tab you can create and fill in your own properties if you like.

You can use all of these properties, Built-in or Custom, as placeholders in PPT2HTML. To see a listing of all the placeholders PPT2HTML supports, including those for PowerPoint's built-in properties and any Custom properties you've created, click CODES on the PPT2HTML prefs dialog.

How to edit PPTOOLS.INI

  • Click the Help button (it has a ? icon) on the PPT2HTML toolbar.
  • Click Edit PPTools.INI on the dialog box that appears
  • PPTools.INI opens in Notepad.
  • Locate the [PPT2HTML] section heading.
  • Edit the line you want to change or add a new line directly beneath the [PPT2HTML] line and type the new line you want to add.
  • Be sure not to add any blank lines.
  • Choose File, Save from the main menu bar to save the file, then choose File, Exit to quit Notepad
  • Click OK to close the PPT2HTML Help/About dialog box

If you don't see Edit PPTools.INI, please visit The PPTools download page, download and run the latest installer. That'll update your version of PPT2HTML automatically.

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